Minutes of AGM (Hybrid meeting)

IN LIGHT OF THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023, THIS TEMPLATE IS CURRENTLY UNDER REVIEW. 

These Minutes of AGM (Hybrid meeting) record the proceedings at an AGM held as a hybrid meeting, meaning the meeting takes place both at a physical location and electronically.

Use these minutes to record an AGM where shareholders can attend in person or virtually

Many companies choose to offer virtual attendance at shareholder meetings for practical and logistical reasons.

As there remains some legal uncertainty over purely virtual general meetings, a hybrid meeting is often the most practical way to proceed.

Unless a company’s articles specifically prohibit virtual attendance at meetings, or require shareholders to be physically present to count as attending, it can host a hybrid meeting.

Ensure equal participation for in-person and virtual attendees

For a hybrid meeting to be validly held, all participants (whether physical or virtual) must be able to participate on an equal basis.

Companies will need to ensure they have the technology in place to allow everyone to speak and be heard.

Proxy arrangements where most shareholders attend virtually

Companies where shareholders attend virtually can appoint the chairperson as their proxy.

This template has been drafted on the basis that most shareholders will attend virtually, and the chair has been appointed to vote as their proxy.

Intended for private companies that are required to hold an AGM under their constitution

Private companies are not required under the Companies Act 2006 to hold AGMs. However, some private companies have provisions in their constitution requiring an AGM each year.

This template relates to SME private limited companies that are required to hold an AGM.

Minutes of AGM (Hybrid meeting) is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.