Minutes of General Meeting (Hybrid meeting)

These Minutes of General Meeting (Hybrid meeting) record the proceedings at a general meeting held as a hybrid meeting, meaning the meeting takes place both at a physical location and electronically.

Many companies wish to offer virtual attendance at shareholder meetings for practical and logistical reasons.

Use these minutes to record a general meeting with both in-person and online attendance

As there remains some legal uncertainty over purely virtual general meetings, a hybrid meeting is often the most practical way to proceed.

Unless a company’s articles specifically prohibit virtual attendance at meetings, or require shareholders to be physically present to count as attending, it can host a hybrid meeting.

Ensure equal participation for in-person and virtual attendees

For a hybrid meeting to be validly held, all participants (whether physical or virtual) must be able to participate on an equal basis.

Companies will need to ensure they have the technology in place to allow everyone to speak and be heard.

Proxy arrangements where most shareholders attend virtually

Companies where shareholders attend virtually can appoint the chairperson as their proxy.

This template has been drafted on the basis that most shareholders will attend virtually, and the chair has been appointed as their proxy.

Minutes of General Meeting (Hybrid meeting) is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.