Letter to Shareholders explaining Hybrid General Meetings

IN LIGHT OF THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023, THIS TEMPLATE IS CURRENTLY UNDER REVIEW. 

This Letter to Shareholders explaining Hybrid General Meetings explains the company’s decision to hold general meetings as hybrid meetings, meaning meetings that can be held both at a physical location and electronically.

Many companies wish to maintain the flexibility to hold shareholder meetings in person and virtually.

Use this letter to explain why the company is adopting hybrid general meetings

There remains some legal uncertainty over purely virtual general meetings. Section 311 of the Companies Act 2006 requires the notice of a general meeting to state the time, date and place of the meeting, and the uncertainty concerns whether a meeting held purely on an electronic or virtual platform meets the “place” requirement.

Unless a company’s articles specifically prohibit virtual attendance at meetings, or require shareholders to be physically present to count as attending, it is generally considered that a company can host a hybrid meeting.

Reassure shareholders they can participate equally and will receive joining instructions in advance

This letter explains that shareholders will still be able to participate on an equal basis.

It also explains that instructions for virtual attendance and details of the electronic platform will be provided to shareholders in advance of the meetings.

Letter to Shareholders explaining Hybrid General Meetings is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.