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Shareholders’ Form of Proxy for a hybrid general meeting

Form of Proxy (Hybrid meeting)

CO.CA.GM.22

A Shareholders' Form of Proxy allows a member who cannot attend a meeting to appoint a proxy to vote in their place as permitted by section 324 of the Companies Act 2006. This form of template proxy has been adjusted to make provision for a company holding a hybrid general meeting.

A hybrid meeting is a meeting that is held both at a physical location and electronically, providing shareholders with the option to attend the meeting either in person or virtually. Following the expiry of provisions allowing for purely closed meetings on 30th March 2021, it may still be considered necessary or desirable to limit the size of gatherings considering the COVID-19 pandemic.

This template form of proxy assumes that shareholders will not be attending the meeting in person and will appoint the chair of the meeting to vote on their behalf.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected to be compatible with one another. Unused options should be removed from the document.

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