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Template Resolutions passed at a Hybrid GM (physical & virtual attendance)

General Meeting Resolutions Format (Hybrid meeting)

CO.CA.GM.21

This template records resolutions passed at a general meeting of a private limited company being held as a hybrid meeting considering the need and/or desire to limit the size of gatherings due to the COVID-19 pandemic, following the expiry of provisions allowing for purely closed meetings on 30th March 2021.

A hybrid meeting is a meeting that is held both at a physical location and electronically, providing shareholders with the option to attend the meeting either in person or virtually. Unless a company’s articles specifically prohibit virtual attendance at meetings or require shareholders to be physically present to count as attending, it can host a hybrid meeting.

For a hybrid meeting to be validly held all participants, whether physical or virtual, must be able to participate on an equal basis. Companies will need to give some thought to this and ensure it has the technology in place to allow everyone to speak and be heard. Companies can however strongly recommend shareholders do not attend in person, given the potential risks associated with this and suggest that for voting, the chairperson is appointed as their proxy.

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