This template records resolutions passed at a general meeting of a private
limited company being held as a hybrid meeting considering the need and/or
desire to limit the size of gatherings due to the COVID-19 pandemic,
following the expiry of provisions allowing for purely closed meetings on
30th March 2021.
A hybrid meeting is a meeting that is held both at a physical location and
electronically, providing shareholders with the option to attend the
meeting either in person or virtually. Unless a company’s articles
specifically prohibit virtual attendance at meetings or require
shareholders to be physically present to count as attending, it can host a
For a hybrid meeting to be validly held all participants, whether physical
or virtual, must be able to participate on an equal basis. Companies will
need to give some thought to this and ensure it has the technology in place
to allow everyone to speak and be heard. Companies can however strongly
recommend shareholders do not attend in person, given the potential risks
associated with this and suggest that for voting, the chairperson is
appointed as their proxy.
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