Invitation to a Stage 3 Long-term Sickness Absence Meeting
Long-term sickness absence is defined as any absence lasting at least 28
calendar days. For frequent sickness absences, i.e. when an employee is
frequently absent from work for relatively short periods of unconnected
illnesses, see the frequent short-term absence suite of documents.
This meeting has been triggered because the employee has hit the defined
trigger point (e.g. 6 months of continuous absence) specified in the
long-term sickness absence policy. This meeting follows the stage 2
long-term sickness absence formal meeting.
This Invitation to a Stage 3 long-term sickness absence meeting should be
used to invite an employee to a formal review meeting under stage 3 of the
Company’s sickness absence management procedure as part of its long-term
sickness absence policy.
The letter references the earlier stages of the long-term sickness absence
management procedure and the options that were discussed to assist the
employee in returning to work e.g. a phased return, redeployment or amended
hours/job duties. The letter also warns the employee that this is the final
stage of the procedure and it is possible that an outcome of the meeting
will be dismissal by reason of capability. The stage 3 meeting should
usually be conducted by a manager who is more senior than the manager who
dealt with the stage 1 and 2 meetings.
The letter gives the employee the right to be accompanied to the meeting.
The employer should consider if the meeting would be more productive or
easier for the employee if it is held off-site or the employee is allowed
to be accompanied by a member of their family.
An employee on long-term sickness absence may be suffering from some form
of disability, which means that reasonable adjustments have to be made for
them, including reasonable adjustments to any meeting arrangements. This
letter asks the employee what adaptations could be made to enable them to
attend the meeting.
The outcome of the Stage 3 meeting will be confirmed in writing. See the
Letter confirming the outcome of a Stage 3 long-term sickness absence