Letter Confirming the Outcome of a Stage 3 Long-term Sickness Meeting
This letter should be used to confirm the outcome of a formal meeting under a company’s long-term sickness absence management procedure. The meeting is triggered when the employee reaches the level of absence identified in the employer’s absence management procedure.
The letter summarises what was discussed at the meeting and advises the employee that personal data will be collected in accordance with the Company’s Data Protection Policy.
The letter includes three possible outcomes to the meeting, namely that:
1. No further action is taken for the time being but specifies that a further Stage 3 meeting will be taken in a specified period of time. This option would be taken if, for instance, medical advice has been received that the employee should be fit to return to work in the near future.
2. Reasonable adjustments have been made to the employee’s role in order to enable them to return to work. These adjustments might include changes to the role or working hours. There are optional clauses depending on whether or not the changes are temporary or permanent.
3. A decision is taken to dismiss the employee. This option should be taken if there is no reasonable likelihood that the employee will return to work in the near future. Under this option, the employee is given the right to appeal against the decision to dismiss.
Employers should be aware that, if the employee is receiving payments under a permanent health insurance scheme, they should not usually be dismissed as this would usually mean that payments under the scheme would end and the dismissal is likely to be in breach of contract. This breach of contract would probably be very relevant if an employment tribunal were to consider the reasonableness of the dismissal.
An employee should not be dismissed if there are pregnancy-related reasons for the absence.