Managing Long-Term and Frequent Sickness

This collection is designed for employers and HR teams managing long-term sickness absence and repeated short-term sickness absence.

It brings together a dedicated Sickness Absence Policy and a staged set of letters to support a fairer, clearer, and better documented absence management process.

What these documents help with

• Managing long-term sickness absence
• Addressing repeated short-term sickness absence
• Maintaining contact with employees during absence
• Arranging review meetings and recording outcomes
• Requesting medical examination where appropriate
• Handling related sick pay communications

Long-term sickness absence documents

For long-term sickness cases, the collection includes documents for employee contact during absence, requests for further information, medical examination, formal review meetings, and confirmation of decisions at each stage.

This supports a more structured approach to ongoing absence while helping employers keep communication clear and maintain a proper written record.

Frequent short-term sickness absence documents

The collection also includes a staged set of letters for frequent sickness absence, designed for situations where an employee has repeated short-term absences over time.

These templates support a trigger-based approach, helping employers deal with persistent attendance issues in a clearer and more consistent way.

Sick pay and related communications

In addition to meeting and outcome letters, the collection includes letters dealing with reduced or withheld sick pay and non-entitlement to company sick pay.

This helps employers manage both the absence process itself and related pay communications where they arise.

Find the right document at the right stage

The documents are arranged to reflect the likely progression of long-term and frequent sickness cases, from initial contact and review through to formal meetings, outcome letters, and, where necessary, dismissal.

For a broader policy covering sickness alongside other types of absence, see the separate Sickness And Absence Policy.

• Sickness Absence Policy
• Letter to Employee on Sick Leave Asking to Visit Them at Home
• Letter to Employee on Sick Leave Asking for Details of Anticipated Return to Work
• Letter Inviting Employee to Meeting to Discuss Sickness Absence
• Letter Inviting Employee to a Further Meeting to Discuss Sickness Absence
• Request For Medical Examination for Persistent And Prolonged Sickness
• Invitation to a Stage 1 Long-term Sickness Absence Meeting
• Letter Confirming the Outcome of a Stage 1 Long-term Sickness Meeting
• Invitation to a Stage 2 Long-term Sickness Absence Meeting
• Letter Confirming the Outcome of a Stage 2 Long-term Sickness Meeting
• Invitation to a Stage 3 Long-term Sickness Absence Meeting
• Letter Confirming the Outcome of a Stage 3 Long-term Sickness Meeting
• Prolonged And Persistent Sickness Dismissal Notice
• Invitation to a Stage 1 Frequent Sickness Absence Meeting
• Letter Confirming the Outcome of a Stage 1 Frequent Sickness Absence Meeting
• Invitation to a Stage 2 Frequent Sickness Absence Meeting
• Letter Confirming the Outcome of a Stage 2 Frequent Sickness Absence Meeting
• Invitation to a Stage 3 Frequent Sickness Absence Meeting
• Letter Confirming the Outcome of a Stage 3 Frequent Sickness Absence Meeting
• Letter Informing Employee on Sick Leave That Their Pay Will be Stopped or Reduced
• Letter Informing Employee On Sick Leave That Sick Pay Will Be Withheld
• Letter to Employee Advising of Non-Entitlement to Company Sick Pay

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