Managing Long-Term and Frequent Sickness

This collection is designed for employers and HR teams managing long-term sickness absence and repeated short-term sickness absence.

It brings together a dedicated Sickness Absence Policy and a staged set of letters to support a fairer, clearer, and better documented absence management process.

What these documents help with

• Managing long-term sickness absence
• Addressing repeated short-term sickness absence
• Maintaining contact with employees during absence
• Arranging review meetings and recording outcomes
• Requesting medical examination where appropriate
• Handling related sick pay communications

Long-term sickness absence documents

For long-term sickness cases, the collection includes documents for employee contact during absence, requests for further information, medical examination, formal review meetings, and confirmation of decisions at each stage. The Letter to Employee on Sick Leave Asking to Visit Them at Home can help where the employer needs to maintain contact during absence, while the Request For Medical Examination for Persistent And Prolonged Sickness supports the medical information stage where appropriate.

Where the matter moves into a formal review process, the Invitation to a Stage 1 Long-term Sickness Absence Meeting provides a starting point for the staged long-term sickness absence procedure.

This supports a more structured approach to ongoing absence while helping employers keep communication clear and maintain a proper written record.

Frequent short-term sickness absence documents

The collection also includes a staged set of letters for frequent sickness absence, designed for situations where an employee has repeated short-term absences over time. The Invitation to a Stage 1 Frequent Sickness Absence Meeting provides the first step in that staged process.

These templates support a trigger-based approach, helping employers deal with persistent attendance issues in a clearer and more consistent way.

Sick pay and related communications

In addition to meeting and outcome letters, the collection includes letters dealing with reduced or withheld sick pay and non-entitlement to company sick pay. The Letter Informing Employee on Sick Leave That Their Pay Will be Stopped or Reduced can be used where that particular communication is needed.

This helps employers manage both the absence process itself and related pay communications where they arise.

Find the right document at the right stage

The documents are arranged to reflect the likely progression of long-term and frequent sickness cases, from initial contact and review through to formal meetings, outcome letters, and, where necessary, dismissal.

Managing Long-Term and Frequent Sickness is part of Employment. Just £38.50 + VAT provides unlimited downloads from Employment for 1 year.