This letter should be used to confirm the outcome of a formal meeting under
a company’s frequent/short-term sickness absence management procedure. The
meeting is triggered when the employee reaches the level of
short-term/frequent absence identified in the employer’s absence management
procedure.
The letter summarises what was discussed at the meeting, advises the
employee that personal data will be collected in accordance with the
Company’s Data Protection Policy and advises the employee that they have
been issued with a first formal warning under the absence management
procedure.
Employers should be aware that a warning should not be given if the reasons
for the absence are pregnancy-related.
The letter also includes optional clauses concerning agreed reasonable
adjustments to the employee’s employment e.g. changes to the employee’s
role or working hours.
Although the purpose of this short-term/frequent absence meeting is to
encourage and facilitate the employee’s return to work, it is also part of
a process that may later be needed to justify a dismissal as fair.