Letter Confirming the Outcome of a Stage 1 Frequent Sickness Absence Meeting

This letter is used to confirm the outcome of a formal meeting held under a company’s frequent or short-term sickness absence management procedure.

It follows the Invitation to a Stage 1 Frequent Sickness Absence Meeting and is used where the employee has reached the relevant level of short-term or frequent absence identified in the employer’s absence management procedure.

What this Stage 1 frequent sickness absence outcome letter confirms

The letter summarises what was discussed at the meeting and confirms that the employee has been issued with a first formal warning under the absence management procedure.

It also confirms that personal data will be collected in accordance with the Company’s Data Protection Policy.

Reasonable adjustments and attendance support

The letter can also cover agreed reasonable adjustments to the employee’s employment, such as changes to the employee’s role or working hours.

Pregnancy-related absence

Employers should be aware that a warning should not be given where the absences are for pregnancy-related reasons.

Part of a fair frequent sickness absence process

Although the purpose of the short-term or frequent absence meeting is to encourage and facilitate the employee’s return to work, it also forms part of a process that may later be needed to justify a dismissal as fair.

If the matter progresses, the next stage begins with the Invitation to a Stage 2 Frequent Sickness Absence Meeting.

Letter Confirming the Outcome of a Stage 1 Frequent Sickness Absence Meeting is part of Employment. Just £38.50 + VAT provides unlimited downloads from Employment for 1 year.