Invitation to a Stage 1 Frequent Sickness Absence Meeting
This letter is intended to be used for frequent sickness absences, i.e.
when an employee is frequently absent from work for relatively short
periods of unconnected illnesses. For long-term sickness absence, i.e. any
absence lasting at least 28 calendar days, see the long-term sickness
absence suite of documents.
This Invitation to a Stage 1 frequent sickness absence meeting should be
used to invite an employee to a formal review meeting under stage 1 of the
Company’s sickness absence management procedure as part of its
short-term/frequent sickness absence policy. It is for individual companies
to set their trigger points, but a typical trigger point would be:
10 working days within a rolling 12-month period or
5 instances of absence within a rolling 12-month period.
Although the intention of this letter is to encourage and facilitate
improved attendance levels, it also forms part of a process that may later
be needed to justify a fair dismissal.
The letter gives the employee the right to be accompanied to the meeting.
The employer should consider if the meeting would be more productive or
easier for the employee if it is held off-site or the employee is allowed
to be accompanied by a member of their family.
An employee on short-term sickness absence may be suffering from some form
of disability, which means that reasonable adjustments have to be made for
them, including reasonable adjustments to any meeting arrangements. This
letter asks the employee what adaptations could be made to enable them to
attend the meeting.
A first stage formal warning will be issued in the review meeting and
confirmed in writing.
See the Letter confirming the outcome of a Stage 1 frequent sickness