Board Minutes - Change of Registered Office

These template board minutes can be used as evidence of a company decision to change its registered office address.

When to use these minutes for a registered office change

From 4 March 2024, the Economic Crime & Corporate Transparency Act 2023 (ECCTA) introduced new rules for registered office addresses. This template may be used where a company needs to make a change to meet the ECCTA requirements, or where it is simply changing its registered office because circumstances have changed.

ECCTA requirement: the registered office must be an “appropriate” address

Companies must always have an “appropriate” registered office address. This is an address where:

• Any documents sent to the registered office would be expected to come to the attention of a person acting on behalf of the company.
• Any documents sent to that address can be recorded by an acknowledgement of delivery.

Companies cannot use PO Boxes, but can use a third-party agent’s address (such as an accountant or a solicitor), provided it meets the conditions of being an appropriate address.

What can happen if the registered office is not appropriate

Companies that do not have an appropriate registered office address can be struck off the register. If Companies House identifies an inappropriate address, it will change it to a default address held at Companies House.

The company must then provide an appropriate address, with evidence of a link to that address, within 28 days. If this is not received, Companies House will start the process to strike the company off the register.

Notifying Companies House of the change

A change of registered office address is notified to Companies House on Form AD01. This can be filed online.

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