Appointment of Directors (IDV compliant)

The Appointment of Directors (IDV compliant) section helps private companies appoint new directors in line with the Companies Act 2006 and the new mandatory identity verification (IDV) regime under ECCTA.

From 18 November 2025:

• individuals who are appointed as new directors must have their identity verified before they can be appointed; and
• there are potential civil and criminal penalties for failure to comply.

IDV applies to all directors, regardless of nationality or residence. If notice of the appointment of a person as a director is not filed at Companies House within 14 days, the person may not act as a director until notice has been given. Breach is an offence for those concerned. Companies must therefore ensure that board changes are promptly notified to Companies House.

Existing directors must complete IDV during a 12-month transition period beginning on 18 November 2025 and tied to each company’s confirmation date filing.

The templates in this section set out an IDV-compliant process to appoint a new director and include appropriate IDV wording.

When To Use These Templates

Use these templates when you are:

• appointing a new individual director or corporate director;
• recording the board’s decision to appoint a new director (in short or long form minutes);
• obtaining shareholder approval for a new director appointment;
• documenting the appointment at a general meeting or by written resolution;
• collecting and evidencing IDV information and confirmations from the proposed director;
• reporting the appointment to Companies House or correcting the record.

📁 Templates In This Section

Guidance and Companies House forms

• Guidance Notes: Appointment of Directors
• AP01 – Appointment of Director
• AP02 – Appointment of Corporate Director
• RP06 – Apply to Remove Material About a Director

Board and shareholder approvals

• Board Minutes Appointment of New Director (Identity Verification Compliant)
• Long Form Board Minutes Appointment of New Director (Identity Verification Compliant)
• Directors’ Written Resolution Appointment of New Director (Identity Verification Compliant)
• Shareholders’ Ordinary Resolution Appointment of New Director (Identity Verification Compliant)
• General Meeting Minutes Appointment of New Director (Identity Verification Compliant)
• Shareholders’ Written Resolution Appointment of New Director (Identity Verification Compliant)
• Letter of Recommendation to Appoint New Directors (Identity Verification Compliant)

Director consents and IDV confirmations

• Consent to Act Director’s confirmation (Identity Verification Compliant)
• Confirmation of Identity Verification (New Directors) - Letter from a prospective director to a company

IDV requests and records

• Request Letter to Directors for ID Verification Documents
• Identity Verification Form

🔀 Document Toolkit: Typical Sequence (may vary)

1. Use the guidance note to check the legal and procedural requirements for appointing a director and the IDV steps that must be followed.
2. Obtain the necessary board and, if required, shareholder approvals using the appropriate minutes or resolution templates (short form, long form, general meeting or written resolution).
3. Request and obtain IDV information and documents from the proposed director, using the request letter and Identity Verification Form, and secure their consent to act and IDV confirmation.
4. Complete and file the relevant Companies House form (AP01 or AP02), and use RP06 if you need to remove material about a director from the register.
5. Keep signed minutes, resolutions, consents, IDV records and filed forms with the company’s statutory records.

Each document in the Appointment of Directors (IDV compliant) section is drafted to comply with the Companies Act 2006.

• Guidance Notes: Appointment of Directors
• AP01 – Appointment of Director
• AP02 – Appointment of Corporate Director
• RP06 – Apply to Remove Material About a Director
• Board Minutes Appointment of New Director (Identity Verification Compliant)
• Long Form Board Minutes Appointment of New Director (Identity Verification Compliant)
• Directors’ Written Resolution Appointment of New Director (Identity Verification Compliant)
• Shareholders’ Ordinary Resolution Appointment of New Director (Identity Verification Compliant)
• General Meeting Minutes Appointment of New Director (Identity Verification Compliant)
• Shareholders’ Written Resolution Appointment of New Director (Identity Verification Compliant)
• Letter of Recommendation to Appoint New Directors (Identity Verification Compliant)
• Consent to Act Director’s confirmation (Identity Verification Compliant)
• Confirmation of Identity Verification (New Directors) - Letter from a prospective director to a company
• Request Letter to Directors for ID Verification Documents
• Identity Verification Form

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