Long Form Board Minutes Appointment of New Director (Identity Verification Compliant) 
These board minutes are a long form board minute to appoint new director(s) and are modelled on our standard form board minute to appoint new directors.
These board minutes set out in more detail the reason(s) for the appointment and give options as to how the new director(s) will be appointed, i.e., by board resolution (passed at this meeting or by a separate resolution of the directors) or by an ordinary resolution of the shareholders (passed as a written resolution or at general meeting). These board minutes also allow for the approval of any service contract with the new director(s).
The same principles apply to the appointment of directors whether using our standard or long form board minutes to approve the appointment. Therefore, the company’s articles must be checked to ensure the company is following the correct procedure to make the appointment(s). The director(s) must consent to the appointment and this statement must be sent to Companies House with the notice of appointment. This statement is part of Companies House form AP01.
As with our standard board minutes, these board minutes have been updated to allow for the introduction of the identity verification (IDV) regime.
The introduction of IDV is one of the key changes to UK company law under the Economic Crime & Corporate Transparency Act 2023 (ECCTA). Directors will need to be ID verified to act under the provisions of the ECCTA and there will be potential civil and criminal penalties for failure to do so. The voluntary period for IDV opened on 8th April 2025. IDV applies to directors irrespective of their nationality or where they are resident.
The ECCTA gives Companies House new and enhanced powers to help disrupt economic crime and the IDV regime is a key component of this.
Once fully implemented, it will no longer be possible to register an appointment of a director at Companies House nor for that director to act, until they have been ID verified.
Our guidance note here provides further details. IDV is expected to become a mandatory requirement for newly appointed directors from Autumn 2025.
The document is in open format. Fields should be completed and wording in square brackets is optional and can be deleted or retained according to requirements. If only one director is to be appointed, then the second name can be deleted and the wording adjusted accordingly. Further names can be inserted if more than two directors are to be appointed.
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