Directors sit at the heart of how a company is run. This area focuses on the main decisions and records involving company directors under the Companies Act 2006, so that appointments, service terms, conflicts and exits are properly approved and documented.
It covers:
- appointing executive, non-executive, alternate and associate directors
- managing directors’ duties and conflicts of interest
- putting in place directors’ service contracts and loan arrangements
- dealing with resignations, removals and changes to directors’ details
What Filing Rule Should You Be Aware Of?
❗ From 13 March 2023, Companies House no longer accepts a set of minutes with an embedded resolution as the filed resolution. Where a resolution is required to be filed under the Companies Act, a separate copy of the resolution itself must be filed, rather than relying on minutes alone.
When Should You Use These Templates?
✅ Are appointing a new director (including non-executive, alternate or associate directors)
✅ Need to document a director’s service terms
✅ Need to record and manage directors’ conflicts of interest
✅ Need to update Companies House following a director’s resignation or change of details
✅ Are removing a director from office
✅ Are documenting a loan between a company and a director
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Frequently Asked Questions
What paperwork do we need to appoint a new company director? +
You normally need a board or shareholder decision recording the appointment, the new director's consent to act, confirmation that their identity has been verified with Companies House and form AP01 filed within 14 days. The Appointment of Directors (IDV compliant) section provides matching board minutes, resolutions, consent and identity verification templates so every step is properly documented.
Do we have to tell Companies House when a director joins or leaves? +
Yes. Notice of an appointment or of a director ceasing to hold office must reach Companies House within 14 days, using form AP01 or TM01. Since 18 November 2025 a newly appointed director must not act until notice of the appointment has been given, and acting without it is an offence, although their acts remain valid. Simply-Docs pairs the forms with board minutes and letters to document each change.
Can we file board minutes containing the resolution at Companies House? +
No. Since 13 March 2023 Companies House no longer accepts a set of minutes with an embedded resolution as the filed resolution. Where the Companies Act requires a resolution to be filed, a separate copy of the resolution itself must be filed. Simply-Docs resolution templates in this area are drafted as standalone documents, with filing letters to Companies House where needed.
What changed about company directors in November 2025? +
From 18 November 2025 anyone appointed as a director must have their identity verified with Companies House before appointment, existing directors must verify by the company's next confirmation statement during a 12 month transition and companies no longer keep their own registers of directors. The identity verification compliant appointment templates in this area reflect these Economic Crime and Corporate Transparency Act 2023 reforms.
Can our company lend money to one of its directors? +
Yes, but shareholder approval by ordinary resolution is usually required under section 197 of the Companies Act 2006 unless an exception applies, most commonly where total loans to that director do not exceed £10,000. The Directors' Loan Agreements section provides loan agreements for the smaller loans plus the shareholders' resolution and section 197(4) memorandum needed for larger ones.
