General Meeting Minutes Appointment of New Director (Identity Verification Compliant)

These General Meeting minutes are for use by a company where it wishes to appoint new director(s) and is making the appointment by way of a shareholders’ ordinary resolution at a general meeting.

These are the minutes of the general meeting at which the ordinary resolution is passed. If a written resolution is used, the document "Written Resolution – Appointment of Directors" should be substituted for these minutes.

Keeping and signing general meeting minutes

Companies must keep minutes of general meetings at the registered office for inspection by members.

The Chair signs the minutes - they then become prima facie evidence of what occurred at the meeting.

Identity verification (IDV) under the ECCTA

This template has been updated to allow for the introduction of the identity verification (IDV) regime.

The introduction of IDV is one of the key changes to UK company law under the Economic Crime & Corporate Transparency Act 2023 (ECCTA). Directors must be ID verified to act under the provisions of the ECCTA and there will be potential civil and criminal penalties for failure to do so.

Mandatory IDV for individuals who are directors begins on 18 November 2025. IDV applies to directors irrespective of their nationality or where they are resident.

The ECCTA gives Companies House new and enhanced powers to help disrupt economic crime and the IDV regime is a key component of this.

It is no longer possible to register an appointment of a director at Companies House nor for that director to act, until they have been ID verified.

Further guidance

Our guidance note here provides further details.

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