Shareholders’ Written Resolution Appointment of New Director (Identity Verification Compliant) 
This Written Resolution is for use by a company where it wishes to appoint new director(s) and is making the appointment by way of a shareholders’ ordinary resolution via the written resolution procedure.
This template is a written resolution which can be circulated to the shareholders of the company so that they can indicate their agreement to the ordinary resolution. If the ordinary resolution is to be passed at a general meeting of the shareholders, the document “General Meeting Minutes – Appointment of Directors (IDV compliant)” should be substituted for this Written Resolution.
The Circulation Date will usually be the date of the board meeting approving the circulation of the written resolution, but it can be a later date. The date when the written resolution lapses must be 28 days after the Circulation Date.
This template has been updated to allow for the introduction of the identity verification (IDV) regime.
The introduction of IDV is one of the key changes to UK company law under the Economic Crime & Corporate Transparency Act 2023 (ECCTA). Directors will need to be ID verified to act under the provisions of the ECCTA and there will be potential civil and criminal penalties for failure to do so. The voluntary period for IDV opened on 8th April 2025. IDV applies to directors irrespective of their nationality or where they are resident.
The ECCTA gives Companies House new and enhanced powers to help disrupt economic crime and the IDV regime is a key component of this.
Once fully implemented, it will no longer be possible to register an appointment of a director at Companies House nor for that director to act, until they have been ID verified.
Our guidance note here provides further details. IDV is expected to become a mandatory requirement for newly appointed directors from Autumn 2025.
The document is in open format. Fields should be completed and wording in square brackets is optional and can be deleted or retained according to requirements.
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