Board Minutes Appointment of New Director (Identity Verification Compliant)

The first directors of a company are appointed as part of the registration and incorporation process of the company. Thereafter, the appointment of directors is usually covered by the company’s articles of association, as the Companies Act 2006 is largely silent on the procedure.

If the company’s articles permit it, most companies will choose to appoint additional directors by board meeting.

Use these board minutes to record a board appointment of new directors

This template board minute can be used to record the minutes of a board meeting where the directors resolve to appoint one, two or more new directors to the company at that board meeting.

Identity verification (IDV) under the ECCTA

These board minutes have been updated to allow for the introduction of the identity verification (IDV) regime.

The introduction of IDV is one of the key changes to UK company law under the Economic Crime & Corporate Transparency Act 2023 (ECCTA). Directors must be ID verified to act under the provisions of the ECCTA and there will be potential civil and criminal penalties for failure to do so.

Mandatory IDV begins for individuals who are directors on 18 November 2025. IDV applies to directors irrespective of their nationality or where they are resident.

The ECCTA gives Companies House new and enhanced powers to help disrupt economic crime and the IDV regime is a key component of this.

It is no longer possible to register the appointment of a director at Companies House nor for that director to act, until they have been ID verified.

Further guidance

Our guidance note here provides further details.

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