Ordinary Resolution – Appointment of Additional Directors

Shareholders’ Ordinary Resolution – Appointment Of Directors

CO.CA.DIR.01

The first directors of a company are appointed as part of the registration and incorporation process of the company. Thereafter the appointment of directors is usually covered by the company's articles of association as the Companies Act 2006 is largely silent on the procedure.

Article 17 of the model articles for private limited companies allows for appointment either by the board of directors or by ordinary resolution of the shareholders.

This template contains the wording that may be used when passing a shareholders' ordinary resolution to approve the appointment of one or more directors in a general meeting of shareholders.

Note that a person must consent to be appointed as a director before the appointment takes effect. Our Consent to Act template in this sub-folder can be used to confirm the proposed director's consent. The Small Business, Enterprise and Employment Act 2015 obliges the appointing company to confirm that the appointee has consented to act as a director. The statement is part of Companies House form AP01. The Registrar of Companies is also required to send a notice to newly appointed directors as soon as reasonably practicable after the appointment has been registered. Further details can be found on Companies House website.

Shareholders’ Ordinary Resolutions require the votes of over 50% of members present in person or by proxy, who are entitled to vote and do vote at the meeting. The meeting at which the resolution is proposed must have had at least 14 days notice, unless a shorter period was agreed by a majority in number of members holding at least 90% of the shares (95% in the case of public companies).

Alternatively, the written resolution procedure can be used, and the resolution will be passed if approved by shareholders representing not less than 50% of the total voting rights of the shareholders entitled to vote on the written resolution on the day it is circulated.

This document sets out the required wording of the ordinary resolution. If it is to be passed at a general meeting, it should be used in conjunction with “Shareholders’ resolutions – General Meeting Format”. If it is to be passed as a written resolution, it should be used in conjunction with “Shareholders’ Written Ordinary Resolution” .

The document is in open format. Fields should be completed and wording in square brackets is optional and can be deleted or retained according to requirements. If only one director is to be appointed, then the second ordinary resolution can be deleted. Further resolutions can be added if more than two directors are to be appointed.

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