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Managing Residential Tenancies Templates

Residential landlords, having completed thorough vetting of their tenants(s) and entered into a comprehensive tenancy agreement, must be prepared for ongoing responsibilities and potential issues throughout the life of a tenancy. 

These responsibilities can include:

  • Property maintenance and improvements
  • Keeping up to date with changing landlord and tenant legislation and regulations
  • Managing rent arrears and tenancy breaches
  • Varying a tenancy or bringing a tenancy to an end 

Having access to the right documentation at the right time is essential for effective tenancy management. 

Managing Your Property

Many landlords choose to appoint managing agents to look after their rental properties. Others prefer a more hands-on approach, maintaining a direct relationship with their tenants. Whichever route a landlord chooses, the range of documentation can be extensive. Some documents are legally required, while others represent best practice and help landlords manage risk, disputes and compliance more effectively. 

How The Managing Residential Tenancies Templates Helps Landlords 

With the Renters' Rights Act bringing in the most significant changes to the private rented sector, it is important for landlords to ensure they have a range of documents and templates to assist them with effective management of their property portfolio. 

Using these templates and documents helps landlord to:

  • Save time and reduce legal costs
  • Ensure consistency and compliance across tenancies 
  • Respond quickly to issues as they arise
  • Protect the long-term value of their rental property 

Each of the linked titles below contains a selection of templates designed to guide landlords through specific tasks or scenarios commonly encountered during residential lettings. 

Click on the category to view detailed information about the documents included. 

Managing Residential Tenancies Templates is part of Property. Just £38.50 + VAT provides unlimited downloads from Property for 1 year.

Frequently Asked Questions

What are my main responsibilities once a tenant has moved in? +
Keep the property fit and in repair, maintain gas and electrical safety, and handle rent, requests and disputes correctly. You increase rent only by the section 13 procedure, deal with arrears and breaches through section 8 grounds, and must consider pet and alteration requests reasonably. A court order is needed to end the tenancy against the tenant's wishes.
How do I increase the rent now? +
Use the statutory section 13 procedure and the prescribed form. You can raise the rent once every 12 months, to no more than the market rent, giving at least two months' notice. Rent review clauses in the tenancy agreement no longer work. If the tenant thinks the figure is above market rent they can refer it to the First-tier Tribunal.
My tenant has stopped paying rent or broken the agreement, what can I do? +
Deal with it in stages. Write early, keep records and follow the pre-action steps for arrears. If it continues you can serve a section 8 notice on a statutory ground, then apply to court for possession. Serious rent arrears use Ground 8, other breaches use the relevant ground. You cannot evict without a court order.
Can I still end a tenancy by agreement, or does everything go through court? +
You can end a tenancy by mutual agreement using a deed of surrender, which avoids court entirely. Court is only needed where you are seeking possession against the tenant's wishes on a section 8 ground. So a genuine agreed ending, a tenant giving notice or a surrender by deed can all end the tenancy without a possession claim.

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