Office/Clerical Employment Agreement (Part-time) Template

Office Worker /Administrator Employment Contract (Part-time)


This Office Worker / Administrator Employment Contract (Part-time) is designed to be applied to a wide variety of jobs, in particular clerical, administrative and secretarial roles and many other junior levels.

This employment contract has a General Data Protection Regulation (GDPR)-compliant data processing clause. After 25 May 2018, employers must use this clause, as employers will not be able to rely on the existing generic consent clauses.

Several alternatives are available, including Full Time, Zero Hours and Job Share Employment Contracts. Please see the document links to your right.

This contract contains substantial confidentiality provisions, as it is common for office workers to have access to confidential information. However, it does not contain restrictive covenants. Note that there is no provision for additional benefits such as private health insurance or company car. The contract includes ‘boiler plate’ clauses, on hours, holiday, sickness absence, pension and retirement. There is a clause providing that employees may be required to travel on business anywhere within the UK.

The contract takes into account the requirement to provide part time workers with the same rates of pay and benefits as full time workers, but on a pro rata basis. The Working Time Regulations 1998 state that workers whose working day is six hours or longer must be granted a rest break during the working day of at least 20 minutes. This contract offers alternative clauses depending on whether or not the employee is entitled to a rest break.

The Pensions Act 2014 introduced a new state pension for people reaching state pension age on or after 6 April 2016, replacing the previous basic state pension and additional state pension and ending contracting out for defined-benefit schemes. This employment contract has been updated accordingly with the removal of the clause referring to the contracting out certificate.

This Office Worker / Administrator Employment Contract (Part-time) contains the following clauses:

1. General
2. Duties and Job Title
3. Date of Commencement/ Date of Continuous Employment
4. Hours of Work
5. Place of Work
6. Remuneration
7. Collective Agreements
8. Holidays
9. Sickness Absence
10. Maternity and Paternity Rights
11. Pension
12. Confidential Information
13. Other Work
14. Non-Compulsory Retirement
15. Mobility
16. Grievance procedures
17. Disciplinary procedures
18. Staff Handbook & Employment Policies
19. Termination of employment
20. Data Protection
21. Changes to Terms and Conditions of Employment
22. Governing Law

This contract is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Clauses with optional and alternative phrases
Options and alternatives appear in blue font. The way in which this document is designed ensures that it will make sense with or without the optional clauses. Tailor this contract by removing all phrases and clauses which are not relevant to your business. Once you have finished, please remember to highlight the whole document and switch the font colour to black.

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