Job-sharing Office/Clerical Employment Agreement Template

Office Worker / Administrator Employment Contract (Job Share)


This Office Worker/Administrator Employment Contract (Job Share)is designed to be applied to a wide variety of jobs, in particular Clerical, Administrative and Secretarial roles and many other junior levels. 

This employment contract has a General Data Protection Regulation (GDPR)-compliant data processing clause. After 25 May 2018, employers must use this clause, as employers will not be able to rely on the existing generic consent clauses.

It contains a specific job share clause which sets out how the job-sharing arrangement will work in practice. Crucially, the clause clarifies what will happen if one job share partner decides to leave or is transferred within the Company. It ensures that the employer has maximum flexibility in handling such a situation.

The Pensions Act 2014 introduced a new state pension for people reaching state pension age on or after 6 April 2016, replacing the previous basic state pension and additional state pension and ending contracting out for defined-benefit schemes. This employment contract has been updated accordingly with the removal of the clause referring to the contracting out certificate.

This Office Worker / Administrator Employment Contract (Job Share) is compliant with both the Employment Rights Act 1996, the Employment Act 2002 and the Working Time Regulations 1998 (as amended) and contains the following Clauses:

2. Duties and Job Title
3. Date of Commencement / Date of Continuous Employment
4. Job Share Agreement
5. Hours of Work
6. Place of Work
7. Remuneration
8. Collective Agreements
9. Holidays
10. Sickness Absence
11. Maternity and Paternity Rights
12. Pension
13. Confidential Information
14. Other Work
15. Non-Compulsory Retirement
16. Mobility
17. Grievance Procedure
18. Disciplinary Procedure
19. Staff Handbook and Employment Policies
20. Termination of Employment
21. Data Protection
22. Changes to Terms and Conditions of Employment
23. Severability
24. Governing Law

This contract is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.


Clauses with optional and alternative phrases

Options and alternatives appear in blue font. The way in which this document is designed ensures that it will make sense with or without the optional clauses. Tailor this contract by removing all phrases and clauses which are not relevant to your business. Once you have finished, please remember to highlight the whole document and switch the font colour to black.

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