Board Minutes - Change of Registered Office Address
These template board minutes can be used as evidence of a company decision to change its registered office address.
From 4 March 2024, the Economic Crime & Corporate Transparency Act 2023 (ECCTA) introduced new rules for registered office addresses. Companies must always have an “appropriate” registered office address.
What do these board minutes do?
They record the board’s decision to change the company’s registered office address, including where the change is being made to meet the ECCTA requirements.
What is an “appropriate” registered office address?
An appropriate registered office address is one where:
- any documents sent to the registered office would be expected to come to the attention of a person acting on behalf of the company; and
- any documents sent to that address can be recorded by an acknowledgement of delivery.
Companies cannot use PO Boxes. However, a company may use a third-party agent’s address (for example, an accountant’s or solicitor’s address) provided it meets the conditions of being an appropriate address.
When should you use these minutes?
- If the company needs to make a forced change to its registered office address to comply with the ECCTA requirements.
- If the company is changing its registered office address because of new company circumstances.
If Companies House identifies an inappropriate address
Companies that do not have an appropriate registered office address can be struck off the register. If Companies House identifies an inappropriate address, it will change it to a default address held at Companies House.
The company must then provide an appropriate address, with evidence of a link to that address, within 28 days. If this is not received, Companies House will start the process to strike the company off the register.
Notifying Companies House
A change of registered office address is notified to Companies House on form AD01. This can be filed online.
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