SAR Letter – Request for Clarification

This SAR Letter – Request for Clarification template can be used by organisations to request further information from an individual where clarification is reasonably required to identify the personal data or processing activities covered by a Subject Access Request (SAR).

The ICO confirms that organisations should not seek clarification as a matter of routine. Any request for SAR clarification must be genuinely needed and justified by the circumstances.

This Subject Access Request clarification letter template provides a formal way for organisations to explain what SAR clarification is needed and why, provides scope for reasonable advice and assistance to help the individual clarify the request, and explains that the applicable response period is paused while the organisation awaits the reasonably required clarification.

It also provides for supplementary information that can reasonably be supplied without clarification and, where appropriate, explains what may happen if the requested clarification is not provided within a reasonable period.

This editable template helps organisations communicate clearly with individuals, document the reasons for requesting clarification and manage Subject Access Request response times in accordance with UK data protection requirements.

SAR Letter – Request for Clarification is part of Business . Just £38.50 + VAT provides unlimited downloads from Business for 1 year.