SAR Letter - Receipt of Additional Information/ID

This SAR Letter - Receipt of Additional Information or Proof of Identity is used to confirm that you have received the clarification and/or identity evidence needed to continue dealing with a subject access request.

It is intended for cases where the request can be handled within the normal response timeframe and where no fee is being charged and no additional time is being claimed.

Use this letter once clarification or ID has been received

Under the UK GDPR, individuals have the right to access their personal data by making a subject access request. In some cases, however, you may need further information before you can respond properly, either to confirm the requester’s identity or to clarify what data they are asking for.

This letter acknowledges receipt of that information and confirms that you are now in a position to proceed with the request.

Confirms the response timing position

The usual time limit for responding to a subject access request is one month, subject to the limited possibility of an extension where the request is complex or there are numerous requests to handle.

This template is designed for situations where no extension is needed. It helps you confirm the date by which you will provide the substantive response, taking account of the effect that requests for clarification or proof of identity may have on the response period.

Best used as part of a clear SAR process

This letter is most useful where you have already asked the individual for more information or proof of identity and now need to acknowledge receipt before moving to the substantive response stage.

It works well alongside the SAR Letter - Acknowledgement. For broader guidance on handling subject access requests, see the Data Subject Access Request Guidance Notes and the Data Subject Access Request Policy and Procedure.

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