SAR Letter - Extension of Time

This SAR Extension of Time letter template can be used by organisations to notify an individual that additional time is required to respond to their Subject Access Request (SAR).

Under UK GDPR, organisations are generally required to respond to Subject Access Requests without undue delay and within one month. However, the response period may be extended by up to a further two months where necessary, taking into account the complexity and number of requests. Organisations must explain why the extension is necessary and notify the individual without undue delay once the need for an extension has been identified, and within the initial response period.

This editable template provides organisations with a clear, formal way to explain why additional time is needed, communicate the revised Subject Access Request response deadline and inform individuals of their rights.

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