SAR Letter - No Data Found

This SAR Letter - No Data Found is for use where a subject access request has been made but your searches have identified no personal data about, or relating to, the individual.

It allows you to inform the individual of that outcome clearly and to confirm what will happen to any personal data supplied during the subject access request process itself.

Use this letter where your searches locate no relevant personal data

Under the UK GDPR, individuals have the right to access their personal data by making a subject access request.

This template is designed for situations where, having dealt with the request, you have found no personal data about the individual or relating to them.

Explains the outcome and the next step

The letter tells the individual that no relevant personal data has been found and also states that any personal data provided during the course of the request will either be deleted immediately or deleted within a specified period, depending on the option used.

Suitable at different stages of the SAR process

This letter can be used either after the initial receipt of a subject access request or after receiving additional information and/or proof of identity.

It does not include wording to acknowledge receipt of a fee, reflecting the intended use of the template in no-data-found scenarios.

Part of a wider SAR toolkit

This letter is most effective when used as part of a structured subject access request process.

For broader guidance, see the Data Subject Access Request Guidance Notes and the Data Subject Access Request Policy and Procedure. Depending on the stage reached, the SAR Letter - Acknowledgement and the SAR Letter - Receipt of Additional Information or Proof of Identity may also be relevant.

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