SAR Letter - Receipt of Fee

This SAR Letter - Receipt of Fee is used to acknowledge receipt of a fee paid in connection with a subject access request under the UK GDPR.

It is intended for the limited situations in which a fee may be charged and helps you confirm receipt clearly and consistently before providing your substantive response.

Use this letter where a fee has been paid

Individuals have the right to access their personal data by making a subject access request. Under the UK GDPR, however, a fee may be charged only in limited cases.

This letter is designed for use once that fee has been received from the individual.

Reflects the current position on SAR fees

A fee may be charged where a request is manifestly unfounded or excessive. Any fee charged must reflect the true administrative cost of providing the information requested.

The notes also reflect the fact that this differs from the old Data Protection Act regime, under which a fee could routinely be charged for responding to a subject access request.

Confirms the next step in the response process

This template helps you acknowledge receipt of the fee and confirm the date by which you will respond to the request.

It is particularly useful where you have already explained the fee position to the individual and now need a short follow-up letter to keep the SAR process on track.

Works alongside other SAR documents

This letter is best used as part of a wider subject access request procedure.

If you need to notify the individual that a fee is payable, see the SAR Letter - Fee and or Additional Time. For broader practical guidance, see the Data Subject Access Request Guidance Notes and the Data Subject Access Request Policy and Procedure.

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