Standard Privacy Notices
Whenever you use personal data, it is important that the individuals concerned understand what data you are using, what for, why, whether it’s shared, and what rights they have. This is part of the UK GDPR’s transparency requirements (the “right to be informed”).
These privacy notice templates are designed primarily for organisations that collect personal data offline (or at least where the data collection is not driven by a website). If your business collects data online, you will usually need the appropriate website privacy policy instead.
When Should You Use These Templates?
Use these templates if you need to provide privacy information to individuals at the point you collect their data (or shortly afterwards), for example:
- when collecting personal data through paper forms, in person, by phone, or at events;
- when you obtain personal data from another organisation and still need to give the individual the required information; or
- when you want a standalone privacy notice that can be issued in hard copy, attached to an email, or displayed on a website as a general “privacy notice” document.
What Templates Are Included?
Privacy Notice Template
A general-purpose privacy notice template for offline data collection, designed to help you explain what data you collect, how you use it, your lawful basis, retention, security, sharing, and individual rights.
Employment Agency Privacy Notice
A specialist privacy notice for employment agencies, designed to give job applicants clear information about how their personal data will be used during the recruitment process.
Why Use These Templates?
These templates help you provide privacy information in a structured, user-friendly way, so your notice reflects your actual data practices rather than relying on generic wording. They also prompt you to address the areas that are commonly overlooked, such as your lawful basis, retention periods, data sharing, and whether any automated decision-making is involved.
For more information about these documents, please click on the links below:
Standard Privacy Notices is part of Business . Just £38.50 + VAT provides unlimited downloads from Business for 1 year.