Many freelance videographers offer their services to consumers and business
clients alike and in both cases should be covered by comprehensive terms
and conditions of business.
This document is compliant with United Kingdom data protection legislation.
This document is designed for use by videographers providing their services
to businesses for use in commercial projects such as advertising and
marketing. A video may be for the customer to use to promote its business
generally or certain products or services that it offers, or it may be used
for staff training/communication, or to record a particular event or
activity, e.g. a trade show. The completed video might be in a format which
enables the customer to play it to a live audience, or in a format enabling
the customer to make it available to view on the customer’s website, or on
social media or Youtube.
The videographic services to be provided should be set out by the customer
in the Order form (referred to in the terms) which the videographer gives
to the customer to complete. The Order form should contain prompts to help
the customer complete the order form fully and correctly. It can be
completed in part by the videographer once it has sufficient information
from the customer to do so, and the customer can then check, add to or
amend the form before submitting it to the videographer.
Details of the services to be covered in the Order form could include a
specification of the customer’s requirements in relation to the video, e.g.
the live action to be filmed, motion graphics to be created, voice over
scripts, music, sound effects, scouting for or specifying location/s, set
design or editing requirements to produce one or more versions of the
Under these terms of business, licences are granted for individual projects
undertaken by the customer with royalties payable for each project (but not
for repeated uses within the same project).
Clauses in this set of terms and conditions cover key factors including
payment, and the always-important issue of copyright and licensing. A
detailed clause also addresses insurance, liability and indemnity (unlike
the terms in the non-commercial version of this template).
This document also includes a comprehensive set of “boilerplate clauses”.
These standard clauses are designed to offer greater legal certainty and
protection for all parties concerned.
An alternative version of this document is also available which provides
for non-commercial usage of the videographer’s work.
These Videographer Terms and Conditions contain the following clauses:
1. Definitions and Interpretation
4. Price and Payment
5. Cancellation and Re-scheduling
7. Copyright and Licensing
8. Insurance, Liability and Indemnity
10. Force Majeure
11. Term and Termination
12. Effects of Termination
13. [Data Protection]
14. [Data Processing]
15. No Waiver
16. Further Assurance
19. Assignment and Sub-Contracting
21. Relationship of the Parties
23. Third Party Rights
25. Entire Agreement
28. Dispute Resolution
29. Law and Jurisdiction
This document is in open format. Either enter the requisite details in the
highlighted fields or adjust the wording to suit your purposes.
Optional phrases / clauses and notes are enclosed in square brackets. These
should be read carefully and selected so as to be compatible with one
another. Unused options should be removed from the document.