Venue Hire Terms and Conditions (Business Functions)

Businesses frequently require the use of venues for hosting events. These events may range from corporate parties and trade conventions to recruitment fairs and AGMs. Owning and operating a venue is thus a business in itself.

The data protection provisions in this document have been reviewed and updated for Brexit. References to data protection legislation have been updated with reference to the UK GDPR.

These Venue Hire Terms and Conditions have been updated with comprehensive new standard (“boilerplate”) clauses ensuring a higher degree of legal quality and certainty. Adjustments have also been made to bring this document in line with a new counterpart contract template.

This document has been written to cover a wide variety of venues suited to an equally wide variety of events and functions. Detailed provisions govern key factors such as the customer’s use of the venue, the use of associated equipment and personnel, health and safety, and the conduct and order of guests.

It is important to note that this template is designed for use with business events and functions. Their terms are not suitable for private functions such as wedding parties. Specific terms and conditions have been written to cater for such events.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

These Venue Hire Terms and Conditions contain the following clauses:

1. Definitions and Interpretation
2. Booking
3. Hire Term
4. Deposit
5. Fees and Payment
6. Cancellation
7. Technical Facilities
8. Utilities
9. Use of the Venue
10. Advertising and Promotion
11. Health and Safety
12. Access to the Venue
13. Stewarding
14. Disability Provision
15. Good Order and Nuisance
16. Recording and Broadcasting
17. Press
18. Films
19. Music
20. Catering
21. Licensing and Alcohol
22. Hired Personnel
23. Removal following Event
24. Insurance
25. Liability and Indemnity
26. [Data Protection]
27. [Data Processing]
28. Confidentiality
29. Force Majeure
30. Term and Termination
31. Effects of Termination
32. No Waiver
33. Further Assurance
34. Costs
35. Set-Off
36. Assignment and Sub-Contracting
37. Time
38. Relationship of the Parties
39. Non-Solicitation
40. Third Party Rights
41. Notices
42. Entire Agreement
43. Counterparts
44. Severance
45. Dispute Resolution
46. Law and Jurisdiction

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