Sickness and Absence Policy Template

Sickness And Absence PolicyUpdated


This document sets out clearly how you will deal with staff sick leave and other absences. A proper Sickness and Absence Policy will help demonstrate to employees that you take sickness and absence seriously and will treat it fairly and consistently.

This document contains a section on the monitoring of employee sickness and has been reviewed for compatibility with the GDPR. Reference is made to the Company's Data Protection Policy and all personal data (and sensitive personal data, which is particularly relevant where health matters are concerned) should be handled in accordance with such a policy.

A Sickness and Absence Policy will often help to increase or safeguard productivity and staff morale, as staff know that they will be supported when they are absent through illness, and that other employees will not be allowed to abuse the policy by taking a sick day when they are not actually ill. This Sickness Policy includes requirements on self-certification and return to work interviews. Self-certificates and Return to Work forms are available from the list of related documents. For a more detailed policy covering all aspects of sickness absence management, see the separate Sickness Absence Policy.

This document makes provision for the Company to monitor and record both the amount of absences and the reasons for them. Not only does this help with planning future cover for staff absence and with differentiating between different types of absence appropriately, it will deter abuse of the system as employees know that they must account for their absence.

This policy includes the following sections:

1. Introduction

2. Notification of sickness

3. Certification of sickness

4. Long-term and persistent absence

5. Sickness which occurs while the employee is on holiday

6. Return to Work Interviews

7. Statutory Sick Pay

8. Company Sick Pay

9. Elective and/or cosmetic surgery

10. Jury service

11. Public duties

12. Emergency, Maternity, Paternity, Parental and Adoption Leave

13. Trade Union

14. Reservists

15. Work arrangements when absent

16. Monitoring

This template is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Options and alternatives appear in blue font.