Sickness And Absence Policy
This document sets out clearly how an employer will deal with staff sick
leave and other absences. A proper Sickness and Absence Policy will help
demonstrate to employees that the employer takes sickness and absence
seriously and will treat it fairly and consistently.
Employers should be aware of the following temporary coronavirus-related
changes to their normal sickness and absence policies:
1. In response to the coronavirus pandemic, workers have the right to take
unpaid statutory emergency volunteering leave (EVL) in order to volunteer
in relevant health and social care authorities. EVL can be taken in blocks
of two, three or four weeks and only one period of EVL can be taken in any
one 16-week volunteering period. The entitlement to EVL is not referenced
in this policy, but employers should be aware of it.
2. Employees are entitled to statutory sick pay (SSP) if they:
· Self-isolate in order to "prevent infection or contamination with
coronavirus disease in accordance with guidance published by Public Health
England, NHS National Services Scotland or Public Health Wales"; and
· are unable to work because they are self-isolating.
SSP should be paid from the first day of sickness (rather than after three
waiting days) where:
· the employee's period of incapacity for work is related to coronavirus;
· the first day of incapacity for work in that period is on or after 13
3. Employers should not ask for a fit note for sickness absence of more
than seven calendar days' absence but can ask an employee in self-isolation
for an isolation note from NHS 111 or, if they are "shielding", for a
letter from the NHS advising the employee to do this.
This document contains a section on the monitoring of employee sickness and
has been reviewed for compatibility with the GDPR. Reference is made to the
Company's Data Protection Policy and all personal data (and sensitive
personal data, which is particularly relevant where health matters are
concerned) should be handled in accordance with such a policy.
A Sickness and Absence Policy will often help to increase or safeguard
productivity and staff morale, as staff know that they will be supported
when they are absent through illness, and that other employees will not be
allowed to abuse the policy by taking a sick day when they are not actually
ill. This Sickness Policy includes requirements on self-certification and
return to work interviews. Self-certificates and Return to Work forms are
available from the list of related documents. For a more detailed policy
covering all aspects of sickness absence management, see the separate
Sickness Absence Policy.
This document makes provision for the Company to monitor and record both
the amount of absences and the reasons for them. Not only does this help
with planning future cover for staff absence and with differentiating
between different types of absence appropriately, it will deter abuse of
the system as employees know that they must account for their absence.
This policy includes the following sections:
2. Notification of sickness
3. Certification of sickness
4. Long-term and persistent absence
5. Sickness which occurs while the employee is on holiday
6. Return to Work Interviews
7. Statutory Sick Pay
8. Company Sick Pay
9. Elective and/or cosmetic surgery
10. Jury service
11. Public duties
12. Emergency, Maternity, Paternity, Parental and Adoption Leave
13. Trade Union
15. Work arrangements when absent
This template is in open format. Either enter the requisite details in the
highlighted fields or adjust the wording to suit your purposes.
Options and alternatives appear in blue font