Standard Data Protection Policy

26 November 2023 Update: This document has been reviewed and updated for compatibility with the UK-US Data Bridge and other “partial findings of adequacy” relating to specific organisations, legislation, and frameworks.

This template Data Protection Policy sets out the rights of data subjects and the obligations of a business as a data controller under the UK's data protection legislation (including the UK GDPR and the Data Protection Act 2018), setting out a number of organisational and procedural measures to help ensure compliance.

This Data Protection Policy is highly detailed, aiming to reproduce key parts of the UK GDPR in order to assist in the data protection compliance and learning process throughout your business. Nevertheless, please note that training remains essential and that all personnel handling personal data within your business should be fully aware of the data protection legislation and its principles, as well as the procedures in place within your business.

This document is designed for business use only, and certain provisions of the UK GDPR relating to public authorities and other official bodies have not been fully incorporated.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Data Protection Policy contains the following provisions:

1. Introduction
2. Definitions
3. Scope
4. The Data Protection Principles
5. The Rights of Data Subjects
6. Lawful, Fair, and Transparent Data Processing
7. Consent
8. Specified, Explicit, and Legitimate Purposes
9. Adequate, Relevant, and Limited Data Processing
10. Accuracy of Data and Keeping Data Up-to-Date
11. Data Retention
12. Secure Processing
13. Accountability and Record-Keeping
14. Data Protection Impact Assessments and Privacy by Design
15. Keeping Data Subjects Informed
16. Data Subject Access
17. Rectification of Personal Data
18. Erasure of Personal Data
19. Restriction of Personal Data Processing
20. [Data Portability]
21. Objections to Data Processing
22. [Automated Processing, Automated Decision-Making, and Profiling]
23. [Direct Marketing]
24. Personal Data Collected, Held, and Processed
25. Data Security - Transferring Personal Data and Communications
26. Data Security - Storage
27. Data Security - Disposal
28. Data Security - Use of Personal Data
29. Data Security - IT Security
30. Organisational Measures
31. Transferring Personal Data to a Country Outside the UK
32. Data Breach Notification
33. Implementation of Policy

This Standard Data Protection Policy is unlocked and in .doc format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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