Register of Members (and other Internal Company Registers)

The Companies Act 2006, as amended by the Economic Crime & Corporate Transparency Act 2023 (ECCTA), makes major changes to company registers.

❗ From 18 November 2025, all statutory registers are abolished except the register of members. Companies can no longer elect to keep their register of members on the central register at Companies House. They must keep their own register of members internally as a local register.

For the other former statutory registers, the register held at Companies House will become the sole verified source of information. The underlying information still has to be provided to Companies House, and companies are now subject to enhanced reporting obligations to deliver information that would previously have been recorded in those registers.

The templates in this section are a collection of guidance notes, letters and internal registers to help you understand these changes and to collate the information required about your company’s members and officers. Except for the register of members, the other registers listed here are for internal use only.

When To Use These Templates

Use these templates when you are:

Understanding how ECCTA changes the rules on statutory registers and central registers.
Setting up or updating your company’s internal register of members.
Collecting or updating member information (for example, full names) to comply with CA 2006 requirements.
Responding to shareholder information requests or enforcing your right to request information under sections 113A and 113F CA 2006.
Keeping internal records of directors, secretaries, their residential addresses, charges and directors’ interests, alongside filings at Companies House.
Preparing to file information at Companies House relating to charges or the location of company records.

🔀 Document Toolkit: Typical Sequence (may vary)

i. Understand the new regime
Read Guidance Note: Register of Members and Guidance Note: Changes to Statutory Registers to understand how CA 2006 and ECCTA affect your company’s registers.

ii. Set up or update the register of members
Choose the appropriate register template (basic, long form or limited by guarantee) and populate it with your current member details.

iii. Collect missing or updated information

Use the Letter to Shareholders to Provide Full Names for Register of Members and the related Pro-forma Reply to collect missing information under section 113A.
Where necessary, use the Demand Letter under section 113F and the related Pro-forma Reply to enforce your right to obtain further information.

iv. Maintain other internal registers
Keep the directors, secretaries, residential addresses, charges and directors’ interests registers up to date, so they mirror (and in some areas go beyond) what is filed at Companies House.

v. Align internal records with Companies House filings
When you create or update entries in the internal registers, ensure the corresponding filings are made at Companies House using the appropriate forms listed in this section.

Benefits of Using Simply-Docs Company Registers Templates

✅ Gives you a structured, ECCTA-aware approach to the register of members and other key internal registers
✅ Helps ensure you gather and record the right information from shareholders under CA 2006, with a clear paper trail of requests and responses
✅ Supports good governance by keeping directors, secretaries, charges and interests information organised in one place, aligned with Companies House filings
✅ Drafted for SME private companies, saving time and reducing the risk of gaps or inconsistencies in your company records

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Register of Members - Guidance & Templates

Other Company Registers & Filings

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