This One Off Hire Of Whole Premises To Sole Trader is designed to be used by the freeholder or lessee (“owner”) of premises that wishes to hire out the premises to someone for a single (“one off”), short period, e.g. a couple of hours, or a morning/afternoon/evening or whole day, perhaps for a meeting, event or activity.
If you wish instead to provide for advance block booking of a number of sessions, e.g. for a regular dance or exercise class, you should use the accompanying Hire Of Whole Premises To Sole Trader template in this subfolder. Although that template also contains provisions allowing for a one off (or block booking), you might prefer to use that template rather than this one if you expect to have not only for block bookings but also one off bookings, the advantage being that you would need to use one template not two for all such bookings.
Whilst this One Off Hire Of Whole Premises To Sole Trader may be used by any person or organisation who is the owner of premises (e.g. a sole trader, company, charity, or other organisation), if the owner is a charity it might prefer to use the version of this template specifically designed for charities to use which can be found in the Charity & Non-Profit Group in our Corporate folder.
This template is only for use where the hirer is an individual not an organisation, and that individual acts in the course of a business, i.e. they are not a consumer. If an individual were to hire premises for a private one off event, e.g. a family party, the hirer would be a “consumer” and would not be acting in the course of a business.
This template is specifically designed to be used for hire of the whole of a set of premises or where the whole of the premises comprises only one room or hall and no other rooms, areas etc. There are alternative versions of this template in this subfolder which can be used where the room/s, hall/s etc. form only part of the whole premises of the owner.
This template includes detailed and clear provisions which seek to minimise the owner’s legal exposure and to set out all of the important legal and commercial terms of the arrangement. In particular, it includes detailed provisions for:
- payment of a deposit and the balance of the hire fees
- payment of a security deposit to cover any damage by the hirer
- cancellation by either the owner or hirer in different circumstances, stating precisely the financial liability that each will have to the other in that circumstance
- insurance by the hirer
- limitations/exclusions of liability of owner
- indemnities given to the owner by the hirer.
- various restrictions, prohibitions, and requirements to be met by the hirer, including health & safety and housekeeping conditions, set out in a schedule.
Although designed to be used by an owner, a hirer might choose to propose this template to an owner as the basis for a hire agreement because even though it contains various legal protections for the owner, it is drafted in a way which remains fair to the hirer.
The alternative phrases / clauses should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.
This One Off Hire Of Whole Premises To Sole Trader is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.
Once you have purchased access to the appropriate document folder click on the “Download Document” link below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.