Employment Agency Privacy Notice

Employment Agency Privacy Notice is a UK GDPR-compliant template designed to give job applicants key information about how an employment agency collects, uses, stores, and shares their personal data during the recruitment process.

It is intended to help agencies meet the right to be informed by explaining, at the point data is collected, how applicant data will be processed and what rights individuals have in relation to that data.

Suitable for recruitment carried out through an employment agency

This template is designed for use where an employment agency collects personal data from job applicants as part of its recruitment activities.

It provides a practical framework for explaining data use in a clear and accessible way, while covering the main transparency information required by the UK GDPR.

What this Employment Agency Privacy Notice covers

• the identity and contact details of the agency;
• the purposes for which applicant personal data is processed and the lawful basis relied on;
• any legitimate interests relied upon;
• the recipients or categories of recipients of the personal data;
• any transfers of personal data outside the European Economic Area and the basis for those transfers;
• how long personal data will be kept, or the criteria used to determine retention;
• the individual’s rights, including subject access, rectification, erasure, restriction, and objection;
• any automated decision-making and meaningful information about the logic involved and its consequences; and
• the source of personal data where it is obtained from a third party, including publicly accessible sources.

Related guidance

For broader guidance on transparency and the right to be informed, see the Privacy Information Guidance Notes.

Employment Agency Privacy Notice is part of Business . Just £38.50 + VAT provides unlimited downloads from Business for 1 year.