Venue Hire Contract Template

Venue Hire Agreement (B2B)


Businesses frequently require the use of venues for hosting events. These events may range from corporate parties and trade conventions to recruitment fairs and AGMs. Owning and operating a venue is thus a business in itself.

This Venue Hire Agreement has been written to cover a wide variety of venues suited to an equally wide variety of events and functions. Detailed provisions govern key factors such as the customer’s use of the venue, the use of associated equipment and personnel, health and safety, and the conduct and order of guests.

It is important to note that this template is designed for use with business events and functions. Its terms are not suitable for private functions such as wedding parties. A specific agreement has been written to cater for such events.

A counterpart set of terms and conditions is also available.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Venue Hire Agreement contains the following clauses:

1. Definitions and Interpretation
2. Booking
3. Hire Term
4. Deposit
5. Fees and Payment
6. Cancellation of Booking
7. Technical Facilities
8. Utilities
9. Use of the Venue
10. Advertising and Promotion
11. Health and Safety
12. Access to the Venue
13. Stewarding
14. Disability Provision
15. Good Order and Nuisance
16. Recording and Broadcasting
17. Press
18. Films
19. Music
20. Catering
21. Licensing and Alcohol
22. Hired Personnel
23. Removal following Event
24. Insurance
25. Liability and Indemnity
26. Data Protection
27. Confidentiality
28. Force Majeure
29. Term and Termination
30. Effects of Termination
31. No Waiver
32. Further Assurance
33. Costs
34. Set-Off
35. Assignment and Sub-Contracting 36. Time
37. Relationship of the Parties
38. Non-Solicitation
39. Third Party Rights
40. Notices
41. Entire Agreement
42. Counterparts
43. Severance
44. Dispute Resolution
45. Law and Jurisdiction

and the following schedules:

1. Booking
2. Event
3. Hire Fees & Personnel Fees

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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