Board Minutes to Approve Company Secretary Filing on Company’s Behalf at Companies House

These board minutes can be used to authorise the company secretary to file documents at Companies House on the company’s behalf.

They are designed to help the company record clear authority for filings made by the secretary, in light of changes introduced by the Economic Crime & Corporate Transparency Act 2023 (ECCTA).

Why authority to file matters

Part of the rationale behind the ECCTA is to ensure that the register at Companies House contains accurate information and is updated in a timely manner. The ECCTA is introducing new rules for those filing on behalf of someone else at Companies House.

From Spring 2026, an individual may only deliver a document on behalf of another firm or individual if the individual delivering it is ID verified (unless the individual is either an Authorised Corporate Service Provider (ACSP) or an employee of an ACSP) and is not a disqualified person or filing on behalf of a disqualified person. This may impact a company secretary’s ability to file on a company’s behalf or on behalf of the company’s directors and PSCs.

Identity verification and filings

The ECCTA gives Companies House new and enhanced powers to help disrupt economic crime, and the ID verification regime is a key component of this. From Spring 2026, any company secretary wishing to file at Companies House will need to identity verify.

In addition, with the abolition of certain statutory registers, there will be more filings that must be made directly with Companies House, usually within 14 days. Failure to do so is a breach that may attract serious consequences.

What these minutes allow you to record

• The company’s decision to give the company secretary authority to deliver documents at Companies House on the company’s behalf.
• Whether the authority is specific (limited to defined filings) or general (covering a wider range of filings).

Broader authority (optional)

These minutes may be adjusted depending on whether the company wishes to give the company secretary a specific or general authority to file and may be broadened to cover filings beyond Companies House, for example to include filings with HMRC.

Board Minutes to Approve Company Secretary Filing on Company’s Behalf at Companies House is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.