Board Minutes to Approve Company Secretary Filing on Company’s Behalf at Companies House 
Part of the rationale behind the Economic Crime & Corporate Transparency Act 2023 (ECCTA), is to ensure that the register at Companies House contains accurate information and is updated in a timely manner. The ECCTA is introducing new rules for those filing on behalf of someone else at Companies House. From Spring 2026, an individual may only deliver a document on behalf of another firm or individual if the individual delivering it is ID verified (unless the individual is either an Authorised Corporate Service Provider (ACSP) or an employee of an ACSP) and is not a disqualified person or filing on behalf of a disqualified person. This will therefore impact a company secretary’s ability to file on a company’s behalf or on behalf of the company’s directors and PSCs.
The ECCTA gives Companies House new and enhanced powers to help disrupt economic crime and the ID verification regime is a key component of this. From Spring 2026, any company secretary wishing to file at Companies House will need to identity verify.
In addition, with the abolition of certain statutory registers, there will be more filings that must be made directly with Companies House usually within 14 days and failure to do so is a breach that may attract serious consequences.
Considering this, it is strongly recommended that any individual delivering documents on behalf of another, is given specific authority to do so by the company or individual concerned.
These board minutes may therefore be used by a company to authorise the company secretary to file on the company’s behalf.
These board minutes should be adjusted depending on whether the company wishes to give the company secretary a specific or general authority to file and may be also broadened out to cover filings beyond Companies House, for example to include filings with HMRC.
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