Reference request consent form

This Reference request consent form is for employers who want a candidate’s express consent before seeking work references as part of the recruitment process.

It helps employers record that consent clearly and use it to support a formal reference request.

Why this reference consent form matters

Taking up references is likely to involve processing personal data under the UK GDPR, so the employer must be able to show a legal basis for doing so.

In this context, the most likely basis is the candidate’s consent to their data being processed. This form can be used for that purpose, and a copy of the signed form can be sent with the formal reference request.

How this form is typically used in recruitment

• to obtain the candidate’s express consent before approaching referees;
• to support the employer’s formal reference request; and
• to keep a signed record of that consent on file.

Alternative point for obtaining consent

As an alternative, employers may seek an employee’s consent to references at exit interview stage. See the Exit interview form.

Reference request consent form is part of Employment. Just £38.50 + VAT provides unlimited downloads from Employment for 1 year.