Recruitment Policy Template

This Recruitment Policy professionally drafted template gives employers a clear, practical framework for running fair, consistent and legally compliant hiring processes. It covers equal opportunities, job descriptions and person specifications, advertising and shortlisting, structured interviewing (including remote interviews), conditional offers, reference checks, and right-to-work verification. It also includes guidance on reasonable adjustments for disabled candidates under the Equality Act 2010, record-keeping, and when additional due-diligence (e.g., criminal record or credit checks) may apply for high-risk roles. 

Use this policy alongside related Simply-Docs resources to create a joined-up recruitment toolkit that protects candidates and employers alike.

Suggested Resources

• Equal Opportunities Policy - records and affirms employers' commitment to diversity in the workplace
• Recruitment Authorisation Form  - to sign-off permission to recruit.
• Job Description Forms -  to define role & competencies of the prospective position/job
• Recruitment Interview & Guidance - notes/letters and forms to manage interviews
• Right to Work in UK  - Guidance Notes to assist compliance with checking immigration status
• Selection of Employment Offer Letters - to set out clear terms/particulars of employment

What is Covered by this Recruitment Policy Template

 The policy sets down the company’s approach to ensuring that the company employs the most appropriate employees in a fair and consistent manner, free from discrimination. It provides a general statement in respect of equality and diversity (equal opportunities) and details a range of issue/tasks and other documents involved the recruitment process:

• Equal Opportunities / Equality & Diversity across all stages of hiring.
• Job descriptions & person specifications to define criteria.
• Vacancy authorisation and internal/external advertising.
• Shortlisting against objective, role-related requirements.
• Interview rules, remote interview etiquette & record-keeping.
• Conditional offers, salary consistency and contracts.
• Right-to-work checks.
• References, qualification evidence & fraud prevention.
• Additional checks for bribery-risk roles (where lawful).
• Complaints procedure for candidates and employees.

How to Use this Template?

Optional phrases/clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes. Once you have purchased access to the Employment click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to editing.

Recruitment Policy Template is part of Employment. Just £38.50 + VAT provides unlimited downloads from Employment for 1 year.