The Request for Employer Reference is to be used when writing to a referee
nominated by a job applicant.
The letter asks the referee to confirm the applicant’s dates of employment
and suitability for the new role. It also asks the referee about the
applicant’s disciplinary record.
Requesting a reference involves processing personal data under the General
Data Protection Regulation (GDPR). Employers must ensure that they have a
legal basis for processing data and, in this context, the most likely basis
is that the employee has consented to process the data. This is because the
employee is likely to have a genuine choice about whether or not to consent
to data processing for employment reference purposes.
Reference requests and references should be marked ‘confidential’ and
It is safest not to ask questions about health at all but, if necessary,
employers should ensure that they do not ask questions relating to health
or disability until a job offer has been made.
This Request for Employer Reference letter template is in open format.
Either enter the requisite details in the highlighted fields or adjust the
wording to suit your purposes.