Although there is no general obligation on employers to gather data
regarding employees' reasons for leaving, employers might use the
information gathered in an exit interview to identify reasons for labour
turnover and improvements the employer can make for the future.
The General Data Protection Regulation (GDPR), requires employers to comply
with principles for processing personal data, including being transparent
by providing information to employees about personal data that they hold
and how it is used. As far as data collected as part of an exit interview
is concerned, this information will usually be provided through a privacy
notice at the outset of employment (see the Employee Privacy Notice).
Where an employer provides a reference about a former employee, this will
involve the employer processing personal data under the GDPR. The basis for
processing data in this context will usually be employee consent. It is
good practice, therefore, to collect this information as part of the exit
interview process and keep on file a record of whether or not the employee
wishes references to be provided after he or she has left. The exit
interview form makes provision for this.
This Exit Interview Form template is in fixed field format. Simply press
TAB to jump from one field to the next and SHIFT + TAB to go back.
Alternatively, use the mouse to click from one field to the next.
The Exit template can be unlocked by clicking on the "Padlock" icon on the
tool bar. To display the “Padlock” icon click on “View” and then
“Toolbars”. From the “Toolbar” menu enable “Forms”.