Exit Interview Form Template

Exit Interview Form

EMP.EX.01

Although there is no general obligation on employers to gather data regarding employees' reasons for leaving, employers might use the information gathered in an exit interview to identify reasons for labour turnover and improvements the employer can make for the future.

The General Data Protection Regulation (GDPR), requires employers to comply with principles for processing personal data, including being transparent by providing information to employees about personal data that they hold and how it is used. As far as data collected as part of an exit interview is concerned, this information will usually be provided through a privacy notice at the outset of employment (see the Employee Privacy Notice).

Where an employer provides a reference about a former employee, this will involve the employer processing personal data under the GDPR. The basis for processing data in this context will usually be employee consent. It is good practice, therefore, to collect this information as part of the exit interview process and keep on file a record of whether or not the employee wishes references to be provided after he or she has left. The exit interview form makes provision for this.

This Exit Interview Form template is in fixed field format. Simply press TAB to jump from one field to the next and SHIFT + TAB to go back. Alternatively, use the mouse to click from one field to the next.

The Exit template can be unlocked by clicking on the "Padlock" icon on the tool bar. To display the “Padlock” icon click on “View” and then “Toolbars”. From the “Toolbar” menu enable “Forms”.

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