Letter to Shareholders to Provide Full Names for Register of Members (s.113A CA 2006)

The Economic Crime & Corporate Transparency Act 2023 (ECCTA) received Royal Assent on 26th October 2023 and aims to increase corporate transparency and the usefulness of the information held on shareholders.

Previously, the Companies Act 2006 required companies to record the names of shareholders, but “names” was not defined. As a result, a company’s register of members could include abbreviations and initials rather than a member’s full name.

ECCTA 2023: full names and service addresses in the register of members

The Companies Act 2006 (as amended by the ECCTA) now requires companies to record the full names of shareholders in the register of members and a service address (section 113A, Companies Act 2006).

New duties are also imposed on members to notify the company of this information (and any changes to it) (sections 113D and 113E, Companies Act 2006). A member’s full name means a forename and a surname.

Important legal point

Failure to supply the required information, or making a false statement in relation to it, will be a criminal offence.

Use this letter to request shareholder details for the register of members

This template letter can be sent to shareholders requesting that they either confirm their details are already correctly recorded or provide the company with the required information.

It is intended to be sent with the accompanying pro forma reply letter for the shareholder to complete and return.

Letter to Shareholders to Provide Full Names for Register of Members (s.113A CA 2006) is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.