Letter to Shareholders to Provide Full Names for Register of Members (s.113A CA 2006) 
The Economic Crime & Corporate Transparency Act 2023 (ECCTA) received Royal Assent on 26th October 2023 and aims to increase corporate transparency as well as the usefulness of the information that is held on shareholders.
Previously the Companies Act 2006 only required companies to record the names of its shareholders but “names” was not defined. Therefore, a company’s register of members could include abbreviations and initials rather than the member's full name. As a core purpose of a company’s register of members is to provide details of its ownership, the Companies Act 2006 (as amended by the ECCTA) has introduced a requirement that companies must record the full names of shareholders in the register of members and a service address (s.113A CA 2006). In addition, new duties are imposed on members to notify this required information (or any change to the information) to the company (s.113D & E CA 2006). A member's full name means a forename and a surname. Failure to supply the information or the making of a false statement in relation to it, will be a criminal offence.
This template letter can be sent to shareholders requesting that they either confirm their details are already correctly recorded or that they will provide the company with these details. There is an accompanying pro-forma reply letter which should be sent with this letter. The shareholder should send this back to the company with the requested information included.
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