Shareholder Letter Appointing Corporate Representative At General Meeting

Use this Shareholder Letter Authorising Corporate Representative at a General Meeting to notify a company that a corporate member (shareholder) has authorised a corporate representative to attend shareholder meetings on its behalf.

The letter confirms that the authorisation was made by resolution of the corporate member’s directors under section 323 of the Companies Act 2006.

Notify the company of the corporate member’s appointment

Corporate members requiring representation at shareholder meetings should notify the company of the relevant authorisation, including confirmation that it was made by directors’ resolution under section 323 of the Companies Act 2006.

Section 323 Companies Act 2006: scope of the corporate representative’s powers

Section 323 permits a corporate member to authorise more than one corporate representative.

A corporate representative is entitled to exercise the same powers on behalf of the corporate member as the corporation could exercise if it were an individual member of the company.

Where more than one corporate representative is authorised, any one of them may exercise those powers. If the corporate representatives purport to exercise the same power in the same way, the power is treated as exercised in that way. If they do not, the power is treated as not exercised.

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