Confirmation from Director/PSC for Co Sec to File on Their Behalf at Companies House

Part of the rationale behind the Economic Crime & Corporate Transparency Act 2023 (ECCTA), is to ensure that the register at Companies House contains accurate information and is updated in a timely manner. The ECCTA is introducing new rules for those filing on behalf of someone else at Companies House. From Spring 2026, an individual may only deliver a document on behalf of another firm or individual if the individual delivering it is ID verified (unless the individual is either an Authorised Corporate Service Provider (ACSP) or an employee of an ACSP) and is not a disqualified person or filing on behalf of a disqualified person. This will therefore impact a company secretary’s ability to file on a company’s behalf or on behalf of the company’s directors and PSCs.

The ECCTA gives Companies House new and enhanced powers to help disrupt economic crime and the ID verification regime is a key component of this. From Spring 2026, any company secretary wishing to file at Companies House will need to identity verify.

In addition, with the abolition of certain statutory registers, there will be more filings that must be made directly with Companies House usually within 14 days and failure to do so is a breach that may attract serious consequences.

Considering this, it is strongly recommended that any individual delivering documents on behalf of another, is given specific authority to do so by the company or individual concerned. 

This template form should be completed and returned to the company by each director and PSC in response to the company’s request for authority to file, confirming that the individual authorises the company secretary to file on their behalf at Companies House.

This template form must be adjusted depending on whether the individual is giving the company secretary the necessary authority or not. In the case that an individual does not give the relevant authority, the form clearly sets out the consequences for both the company and the individual concerned of failing to file all required documents with Companies House within the necessary timescales. 

Requisite details should be inserted into the highlighted fields, or the wording can be adjusted to suit your purposes. Wording in square brackets is optional. If it is required, then the brackets should be deleted and the wording within them retained. If the wording is not required, then it can be deleted.

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Confirmation from Director/PSC for Co Sec to File on Their Behalf at Companies House is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.