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Renting Homes Wales

Residential Landlord Notices and Compliance Forms including Change of Landlord Details and Rent Variation (Wales)

These template documents are designed for use by private residential landlords and letting agents in Wales to support compliance with administrative and statutory notification requirements under the Renting Homes (Wales) Act 2016 and associated regulations.

This section provides essential landlord notice forms used during the management of occupation contracts, including notice of the landlord address for service of notices, notices concerning changes to landlord details and rent variations.

About These Documents

These templates are used to ensure that landlords and letting agents can properly notify contract-holders of key changes affecting the occupation contract or landlord information.

The documents are:

  • written in clear, plain English for ease of understanding
  • suitable for adaptation to individual letting arrangements
  • provided in Word format for easy completion and editing
  • designed to support statutory compliance in Wales

Where legal terminology is required, explanatory notes are included to support usability and clarity.

What This Section Covers

This collection includes key statutory and administrative notices:

  • Notice of Landlord Address (RHW2) which should be issued no later than 14 days after the occupation date 
  • Notice of Change of Landlord Address (RHW4)
  • Notice of Change of Landlord (RHW3)
  • Notice of Variation of Rent (RHW12)

Purpose of These Documents

These templates help landlords and letting agents to:

  • comply with landlord notification obligations in Wales
  • ensure contract-holders are properly informed of key changes
  • maintain accurate and up-to-date tenancy records
  • reduce risk of non-compliance with housing legislation
  • support transparent and lawful property management practices

Residential Landlord Notices and Compliance Forms including Change of Landlord Details and Rent Variation (Wales) is part of Property. Just £38.50 + VAT provides unlimited downloads from Property for 1 year.

Frequently Asked Questions

Do I have to tell my contract-holder my address in Wales? +
Yes. You must give the contract-holder a notice of the landlord's address, form RHW2, no later than 14 days after the occupation date. Until you provide an address in England or Wales for serving notices, the contract-holder does not have to pay rent for any period until you do, so this is easy to overlook and costly. The RHW2 template gives the notice in the correct form.
How do I increase the rent under an occupation contract? +
Use the notice of variation of rent, form RHW12. For a periodic standard contract you must give at least two months' written notice of the increase, and you cannot increase the rent more than once in any twelve-month period. The contract-holder can challenge an increase they consider excessive. Using the correct form and notice period is essential, as an informal rent rise is not valid. The RHW12 template sets it out.
What do I do if the landlord or the landlord's details change? +
Use the right Welsh form. If the landlord's address for service changes, give a notice of change of landlord's address, form RHW4. If the property is sold or the landlord changes, the new landlord gives a notice of change of landlord, form RHW3. Keeping the contract-holder informed of who the landlord is and where to serve notices is a legal requirement, not just good practice. The templates provide each notice.
Which Welsh forms do these notices use? +
The administrative notices use the Welsh Government RHW prescribed forms: RHW2 for the landlord's address, RHW3 for a change of landlord, RHW4 for a change of the landlord's address and RHW12 for a variation of rent. Using the prescribed form matters, because a notice in the wrong format can be invalid. This section provides templates matched to each RHW form so you serve the right one.
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