Employment Terms, Pay, Timekeeping & Retention Policies

This suite of Employment Terms, Pay, Timekeeping and Retention Policies gives UK employers a clear, consistent framework for managing working arrangements, reward, attendance and staff retention. Designed for inclusion in a Staff Handbook or HR policy pack, these templates support legal compliance, transparency and employee engagement. All these templates have been drafted and maintained up-to-date by experienced HR Professionals and solicitors.

The Zero Hours Policy explains how zero-hours arrangements operate in your organisation. It defines zero-hours roles, how work is offered and accepted, expectations on availability, cancellation of shifts, timesheets, holiday and other statutory rights. This policy helps manage a flexible workforce fairly and consistently, while evidencing compliance with employment law and avoiding exploitation risks.

Download with this policy template the Zero Hours Contract.

The Notice Periods Policy sets out how notice works when employment ends, whether by resignation, dismissal, redundancy or retirement. It explains statutory and contractual notice, working or waiving notice, garden leave, pay in lieu of notice (PILON), treatment of holiday, and return of company property. This brings clarity to a sensitive stage of the employment relationship and reduces disputes over final pay.

The Remuneration Policy provides a transparent statement of how pay is set, reviewed and managed. It covers equality and non-discrimination, National Minimum Wage/National Living Wage compliance, pay structure, salary review processes, pay dates, overtime, bonuses (if applicable), and how overpayments or deductions are handled. It supports fair, consistent and legally compliant reward practices.

The Timekeeping Policy defines expectations around punctuality and attendance. It explains start and finish times, breaks, reporting procedures for lateness or unexpected absence, and how attendance is recorded (for example signing-in, clocking-in or electronic systems). It also sets out how persistent poor timekeeping will be addressed, usually via informal counselling and, if needed, disciplinary procedures.

The Severe Weather and Disruption to Public Transport Policy explains what employees should do when travel is affected by events such as snow, storms, floods, rail strikes or major road closures. It balances health and safety with operational needs, setting out reporting requirements, options to work from home, make up time, use holiday, or take unpaid leave, and how pay will be treated in different scenarios.

The Fair Allocation of Tips Policy describes how qualifying tips, gratuities and service charges are collected, allocated and paid under the Employment (Allocation of Tips) Act 2023. It explains the method used to share tips, factors considered (such as role, hours worked and performance), payment timescales, record keeping and workers’ rights to request tipping records, promoting fairness and transparency.

The Staff Retention Policy sets out the organisation’s approach to keeping valued employees. It covers recruitment, onboarding, training and development, performance management, recognition, flexible working, communication, and the use of staff surveys and exit interviews to improve retention strategy.

Used together, these policies create an integrated, searchable framework for managing employment terms, pay, timekeeping and retention, supporting consistent decision-making, stronger employee relations and reduced legal risk.

Employment Terms, Pay, Timekeeping & Retention Policies is part of Employment. Just £38.50 + VAT provides unlimited downloads from Employment for 1 year.

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All Staff Handbook Policies