Ancillary Loan Document Templates

Signing a loan agreement is often just the start. During the life of the loan you may need to draw down funds, change terms, transfer the lender’s rights, document a waiver, or take formal corporate approvals. This collection covers the supporting templates that sit around a loan so the paperwork stays consistent when things change.

Many of these templates are designed to be used alongside our Loan Agreement templates, but several can also work as stand-alone documents where you simply need a clear written record.

These templates are drafted by experienced solicitors and written in plain English for UK use.

When Should You Use These Templates?

✅ You need to request a loan or confirm key deal points before signing
✅ You are drawing down funds under an agreed facility or staged loan
✅ The loan terms have changed and you need a written amendment or waiver trail
✅ The lender’s rights are being transferred (assignment) and you need the notices and acknowledgements
✅ One party is being replaced (novation) and you need the loan re-papered properly
✅ You need to release a debt, or formally demand repayment following default
✅ The company needs board or shareholder approval paperwork for a loan involving a director or a director guarantee

What Do You Need To Decide First?

Is this a change to terms, or a change of party? Amending a loan is different from transferring it to a new lender (assignment) or replacing a party entirely (novation).
Is the loan being enforced? A repayment demand should align with the agreement’s default and demand mechanics, and with the facts on the ground.
Do you need corporate approvals? If a company is involved, you may need board minutes and, in some cases, shareholder approval, particularly where a director is receiving a loan or benefit.

🔀 Document Toolkit: Typical Sequence

Step 1	Confirm what you are trying to achieve For example: a drawdown, a waiver, an amendment, a transfer to a new lender, replacing a borrower, or ending the debt.
Step 2	Pick the correct legal mechanism Use an amendment or waiver where the parties stay the same. Use assignment to transfer rights. Use novation to replace a party and re-create obligations with the new party.
Step 3	Put approvals in place if a company is involved Board minutes are commonly needed to approve the transaction and execution. Director-related loans and guarantees can require shareholder approval in some cases.
Step 4	Execute and deliver the supporting notices For assignment or novation, make sure the deed is signed correctly and that any notice and acknowledgement is served as required.
Step 5	Keep a clean audit trail Store the executed documents with the underlying loan agreement so the latest position is obvious.

Common Pitfalls

Changing the parties by mistake: use assignment or novation only where it matches what is actually happening.
Issuing a waiver without limits: be clear whether it is a one-off waiver, a permanent change, or conditional on something happening.
Skipping approvals: where a company is a party, record board approval and execution authority; be extra careful where a director is benefiting.
Demanding repayment in the wrong way: align any repayment demand with the agreement’s notice and default provisions and the factual trigger.

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