Covid-19 Vaccination Letter
Covid-19 Vaccination Letter to Employees
This Covid-19 Vaccination Letter to Employees should be
used by employers to encourage their workforce to have the coronavirus
vaccination when they are offered it.
This letter acknowledges that it is the employee’s own decision as to
whether or not to have the vaccine and encourages the employee to make an
informed decision about this by researching official sources of
Employers have a duty to take all reasonably practicable steps to ensure
the health, safety and welfare at work of all their workers and encouraging
employees to be vaccinated to protect themselves against coronavirus is
likely to be a reasonable step to take to reduce the risk to employees'
Although most people will welcome the opportunity to be vaccinated against
coronavirus, there will be a minority who will be reluctant or refuse to
have the vaccine at all. This may be because they cannot have the vaccine
on medical grounds, they may refuse on religious or ethical grounds or they
may just be apprehensive about vaccinations in general. Whatever the reason
for an employee’s reluctance, the employer should seek to maintain open and
constructive dialogue with employees on the subject of the coronavirus
The letter has optional clauses depending on whether or not the employee
will be offered paid or unpaid time off to attend the vaccination
appointments and reminds the employee to obtain advance authorisation from
the line manager in order to attend a vaccination appointment.