Volunteering for Charities – Long Form Agreement Template

Long Form Charity Volunteer’s Agreement

CO.CHA.09
This Long Form Charity Volunteer’s Agreement is suitable for use by a charity engaging a volunteer to help with any of the charity’s activities including fundraising, administration, services to the charity’s beneficiaries, or indeed any other day to day activities of the charity on its behalf. The essence of this volunteer arrangement is that the volunteer is volunteering within the charity’s organization rather than, for example, supporting the charity or its aims in some other way (e.g. alone or as part of a support group raising money “in aid of” the charity).

This agreement can be used whether the volunteer volunteers with the charity occasionally or on a regular basis, and it will be particularly suitable if the charity is fairly substantial or it has more than a few volunteers or if a volunteer spends a fair amount of time volunteering on a regular basis each week/month.

Whatever the level of involvement of the volunteer, the charity needs to ensure to the extent possible that the volunteer does not become an employee of the charity. In this connection, it is important that it does not provide any payment or real benefit to the volunteer beyond reimbursing his expenses, and that it only engages the volunteer by means of a suitable written agreement.

The agreement (which is a form of guidance and not a contract) should set out what the charity and the volunteer expect of each other and it should be written in such a way as will minimize the risk that it amounts to an employment contract. The agreement has been drafted with a view to meeting these requirements.

If a charity wishes to adapt this form in any way, it will need to take legal advice as to whether the proposed changes would make it more likely that the volunteer will in law be an employee.

If the charity strongly prefers to keep to an agreement which is as short as possible, it may instead use the accompanying Short Form Charity Volunteer’s Agreement in this Sub-folder. It may in particular prefer that shorter form if it is a small charity which has only a few volunteers who spend relatively little time volunteering each month/week.

We recommend that before deciding to engage any volunteers or deciding on which of the two forms of volunteer’s agreement in this Sub-folder to use, that you read the Guidance Note on engaging Charity Volunteers which is also included in this Sub-folder.

The actual wording required for the Long Form Charity Volunteer’s Agreement is shown in plain type, and guidance for any additional wording required is in italics.

Optional phrases / clauses in each case are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options in each section should be removed from that section.

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