Board Minutes/Resolutions for Charities: CIO

Yes. A CIO's constitution, including the Charity Commission's model forms most CIOs use, requires minutes of trustee meetings, and the Commission expects decision records from every charity in any case. Unlike a charitable company there is no Companies House dimension, the CIO answers to the Commission alone, but that makes your own minute book the sole formal record of governance. The CIO meeting minutes and decision-specific templates here keep it complete.

If the constitution allows it, yes. The Commission's model constitutions permit trustee decisions taken outside meetings, commonly requiring agreement of all eligible trustees, and your own constitution's wording controls the exact mechanics. Use the written route for single, well-defined decisions and keep contested matters in minuted meetings. The Trustees' Approval by Written Resolution: CIO template here is drafted to sit alongside the model constitution provisions.

Simpler in form, identical in discipline. A charitable company owes minute-keeping duties under the Companies Act with ten year retention and files at Companies House; a CIO's obligations come from its constitution and Charity Commission expectations only. But the governance function is the same: evidencing that trustees complied with their duties. If you converted from a company to a CIO, keep the old company minute book too. The templates here mirror the company versions, adapted to CIO terminology.

Yes, where the constitution permits, and the model constitutions do. Record the delegation properly: a minute appointing the committee with terms of reference, or a delegation of signing authority with named individuals and limits. Trustees keep collective responsibility for delegated matters and should require reporting back. Practical point: banks and counterparties often ask a CIO for evidence of signing authority, and the minute is that evidence. Both templates are in this sub-folder.